QSR Development Administrative Assistant

LV Petroleum is seeking a highly organized, detail-oriented, and experiencedQSR Development Administrative Assistantto support our growing development team. This is a100% in-office positionand is ideal for someone who understands the QSR development and construction process and already has established relationships with QSR brand partners.

The right candidate will be comfortable managing a high volume of active projects, coordinating with multiple stakeholders, tracking deadlines and updates, and keeping leadership informed on the status of85+ development projects at any given time.

Key Responsibilities

• Support the QSR Development team with day-to-day administrative and project coordination needs.
• Maintain accurate and up-to-date project information across the entire development pipeline.
• Track 85+ active QSR development and construction projects simultaneously.
• Coordinate project updates with internal teams, QSR brand partners, landlords, developers, contractors, and other stakeholders.
• Maintain project timelines, milestones, approvals, deadlines, and outstanding action items.
• Follow up with project partners to obtain updates and ensure projects continue moving forward.
• Prepare and distribute project status updates and reports.
• Maintain organized project files, documentation, correspondence, and records.
• Communicate changes, delays, approvals, and other important project updates to the appropriate team members.
• Schedule meetings, calls, site visits, and project-related activities as needed.
• Assist with tracking development and construction documentation.
• Identify outstanding items and proactively follow up rather than waiting for updates.
• Support the Development team with special projects and administrative needs as assigned.

What We’re Looking For

• Prior experience working with QSR brands, franchise partners, or QSR development teams is required.
• Strong understanding of theQSR development and construction project pipeline.
• Existing experience communicating with QSR brand partners and other development stakeholders.
• Exceptional organizational and time-management skills.
• Ability to manage and prioritize85+ active projectsat various stages of development.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to track multiple deadlines and moving parts without losing sight of priorities.
• Proficiency with Microsoft Office, Excel, Outlook, and other administrative/project tracking tools.
• Ability to work independently while maintaining strong communication with the Development team.
• Professional, dependable, and highly organized.
• Ability to work in a fast-paced environment where priorities can change quickly.

This Role Is a Great Fit For Someone Who:

• Understands what it takes to move a QSR development project from one stage to the next.
• Is comfortable communicating directly with brand partners and project stakeholders.
• Can look at a large project list and immediately identify what needs attention.
• Does not need to be reminded to follow up.
• Takes ownership of details, deadlines, and project updates.
• Can keep leadership informed without being asked for every update.

If you have QSR development experience, strong brand partner relationships, and the organizational skills to manage a high-volume development pipeline, we want to hear from you.

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