Team Leader, Facilities Administration

<ul>
<li>Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner</li>
<li>Maintain the financial administration of the office including: raising purchase orders, reconciling invoices, monitoring expenditure against budget, follow up outstanding payments, and liaise with the finance team upholding accurate financial record keeping.</li>
<li>Provide other administrative and operational/coordination support to the Head of Facilities, to other staff within the Regeneration and Property team and in other departments as and when requested;</li>
<li>To maintain internal systems and work flow and advise Building Management Team on Administrative best practice</li>
<li>Taking meetings' minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.</li>
<li>Reports preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data.</li>
<li>Ensure legal compliance throughout human resource management</li>
<li>Maintain both soft and hard filing systems, ensuring consistency and support management team where required.</li>
</ul><h2>Requirements</h2><ul>
<li>Bachelor’s degree in a relevant field</li>
<li>Minimum 5 years of experience in Facilities Management Administration</li>
<li>Strong analytical, problem-solving, and organizational skills</li>
<li>Effective communication and stakeholder management abilities</li>
<li>Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)</li>
<li>Experience in preparing reports, dashboards, and presentations</li>
<li>Familiarity with financial administration and reporting</li>
<li>Awareness of quality assurance practices</li>
</ul>