Assistant Manager, Document Control

<ul>
<li>Establish and manage centralized physical and electronic document archives, including digital archiving frameworks, ensuring secure storage, backup, and efficient retrieval.</li>
<li>Develop, implement, and enforce corporate document control policies, procedures, standards, and naming/coding conventions.</li>
<li>Ensure accurate document classification, indexing, version control, retention, and disposal across all departments.</li>
<li>Lead the implementation, administration, and continuous improvement of Document Management Systems (DMS), including digital archiving solutions and automation tools.</li>
<li>Design and optimize document workflows, metadata standards, and ensure consistency in document formatting and templates across the organization.</li>
<li>Oversee contract administration processes, including document control for contracts, maintaining contract repositories, tracking versions, renewals, and key milestones.</li>
<li>Ensure proper contract formatting and standardization in line with legal and corporate requirements, maintaining approved templates and clauses.</li>
<li>Review and enforce document formatting standards (layout, structure, branding, and language consistency) across all official documents.</li>
<li>Manage document access rights, confidentiality levels, and user permissions in alignment with governance and data protection requirements.</li>
<li>Ensure compliance with internal policies, regulatory requirements, and audit standards through periodic reviews and audits.</li>
<li>Act as the central point of contact for all document control and contract documentation matters, coordinating with document owners, legal teams, and stakeholders.</li>
<li>Train and support users on document control procedures, DMS usage, digital archiving practices, and formatting standards.</li>
<li>Lead continuous improvement initiatives, define KPIs, and supervise document control staff and external service providers.</li>
</ul><h2>Requirements</h2><ul>
<li>Bachelor’s degree in Business Administration, Information Management, MIS, Library Science, Commerce, or Law (English)</li>
<li>8+ years of experience in document control, records management, or digital archiving</li>
<li>Experience in developing document control policies, procedures, and governance standards</li>
<li>Strong knowledge of document lifecycle management, classification, indexing, version control, and retention</li>
<li>Hands-on experience with physical/digital archives and Document Management Systems (DMS)</li>
<li>Experience managing contract documentation, repositories, renewals, and version tracking</li>
<li>Proficiency in Microsoft Office and SharePoint / Microsoft 365 (Advanced Excel preferred)</li>
<li>Strong understanding of compliance, confidentiality, and data protection practices</li>
<li>Excellent Arabic and English communication skills</li>
<li>Strong leadership, organizational, and stakeholder management skills</li>
</ul>