Executive Secretary - VP Office

WE ARE HIRING!

Position: Executive Secretary – VP Office

Location: Riyadh, Saudi Arabia

Industry: Global Downstream Aluminium / Industrial

About the Role:

A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentableExecutive Secretaryto support the Vice President’s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality.

Key Responsibilities:

• Calendar & Travel:Organize the VP’s daily schedule, plan business meetings, and arrange travel itineraries.
• Executive Communication:Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English.
• Meetings & Presentations:Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items.
• Confidentiality:Handle sensitive corporate documents, contracts, and internal notes with maximum discretion.
• Office & Financial Support:Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies.
• Record Keeping:Maintain a structured, easily accessible digital and physical filing system.

Requirements

Requirements:

• Education:Bachelor’s degree in Business Administration, Literature, or a related field.
• Experience:Minimum 3+ years of direct experience workingclosely and directlywith C-Level Executives, Directors, or Vice Presidents in previous organizations.
• Communication & Tact:Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach).
• Language:Good to fluent command of English (written and verbal).
• Skills:Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.

How to Apply:

Interested candidates are invited to apply directly via the link or by submitting their updated CV:

• ✉️Email Application:Send your CV tocv@taj-hr.com (Subject Line: Executive Secretary – VP Office - Riyadh)