Purchasing Specialist

<ul>
<li>Manage the end-to-end procurement process for indirect goods and services, including but not limited to uniforms, office furniture, office supplies, promotional materials, event requirements, exhibition booths, branding materials, facility-related purchases, and other operational needs.</li>
<li>Source, evaluate, and negotiate with suppliers to secure the best value in terms of quality, cost, delivery, and service while ensuring compliance with company standards.</li>
<li>Prepare and issue Requests for Quotations (RFQs), evaluate supplier proposals, and recommend the most suitable vendors based on commercial and technical requirements.</li>
<li>Create, review, and process purchase orders, ensuring all purchases comply with company procurement policies, budgets, and approval workflows.</li>
<li>Prepare and manage supplier contracts, service agreements, and delivery schedules to ensure timely execution of orders.</li>
<li>Coordinate with internal stakeholders to understand procurement requirements, specifications, timelines, and project expectations.</li>
<li>Monitor supplier performance, including quality, responsiveness, pricing, and delivery, and conduct periodic supplier evaluations.</li>
<li>Build and maintain strong relationships with existing suppliers while identifying and qualifying new vendors to support business needs.</li>
<li>Coordinate with Finance to ensure timely invoice processing, payment reconciliation, and resolution of pricing or billing discrepancies.</li>
<li>Follow up with suppliers to ensure on-time delivery of goods and services, resolving any issues related to delays, shortages, or quality concerns.</li>
<li>Coordinate with Warehouse, Administration, and requesting departments to ensure smooth receipt, inspection, and handover of purchased items where applicable.</li>
<li>Ensure all procurement documentation, supplier records, contracts, and purchase history are accurately maintained and readily accessible.</li>
<li>Support company events, exhibitions, and corporate initiatives by sourcing and coordinating all required materials, services, and vendors.</li>
<li>Continuously identify opportunities for cost optimization, supplier consolidation, and process improvements without compromising quality or service levels.</li>
<li>Coordinate effectively with cross-functional teams including Finance, Administration, Marketing, HR, Operations, and Warehouse to ensure seamless procurement operations.</li>
</ul><h2>Requirements</h2><ul>
<li>Education Level: Bachelor's Degree.</li>
<li>Experience: Minimum 2 years of experience in Procurement or Purchasing.</li>
<li>Experience in procuring indirect goods and services (e.g., uniforms, furniture, office supplies, events, branding materials) is preferred.</li>
<li>Good knowledge of procurement principles and purchasing processes.</li>
<li>Excellent communication, interpersonal, and negotiation skills.</li>
<li>Strong supplier relationship management and networking abilities.</li>
<li>Proficient in Microsoft Office applications.</li>
<li>Experience using ERP systems is a plus.</li>
<li>Good command of English is preferred.</li>
</ul><h2>Benefits</h2><ul>
<li>Social insurance coverage</li>
<li>Medical insurance coverage</li>
</ul>