Receptionist/Admin Assistant

<h3>Reception &amp; Front Desk Management</h3><ul>
<li>Greet and welcome visitors, clients, and candidates in a professional and courteous manner.</li>
<li>Manage incoming phone calls and direct inquiries to the appropriate personnel.</li>
<li>Handle incoming and outgoing mail, courier deliveries, and parcels.</li>
<li>Manage visitor registrations and coordinate building access arrangements.</li>
<li>Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times.</li>
</ul><h3>Office Administration</h3><ul>
<li>Manage office supplies and pantry inventory, ensuring adequate stock levels.</li>
<li>Liaise with vendors, building management, and service providers on office-related matters.</li>
<li>Coordinate office maintenance, repairs, and facilities-related requirements.</li>
<li>Assist in organizing company events, meetings, staff activities, and training sessions.</li>
<li>Maintain filing systems, administrative records, and company documentation.</li>
<li>Support onboarding logistics for new hires, including workstation and access arrangements.</li>
<li>Perform general administrative duties and ad hoc assignments as required.</li>
</ul><h3>Meeting Coordination</h3><ul>
<li>Book meeting rooms and coordinate meeting logistics.</li>
<li>Arrange refreshments and meeting room setup when required.</li>
<li>Coordinate visitor schedules and external meeting arrangements.</li>
</ul><h2>Requirements</h2><ul>
<li>Diploma or equivalent qualification.</li>
<li>At least 3 years of relevant experience in reception, office administration, customer service, or a related field.</li>
<li>Fresh graduates with strong customer service and communication skills may be considered.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Professional telephone etiquette and strong customer service orientation.</li>
<li>Strong organizational, multitasking, and time management skills.</li>
<li>Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).</li>
<li>Ability to work independently while maintaining a high level of confidentiality.</li>
<li>Strong attention to detail and problem-solving abilities.</li>
<li>Positive attitude, professional appearance, and willingness to support a dynamic office environment.</li>
<li>Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.</li>
</ul>