Secretary

<h3><strong>Key Responsibilities:</strong></h3><h2>1. Executive Support:</h2><ul>
<li>Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.</li>
<li>Prepare meeting agendas, briefing materials, and presentations.</li>
<li>Handle correspondence, emails, and calls on behalf of the Chairperson.</li>
<li>Track and follow up on key decisions, tasks, and projects.</li>
</ul><h2>2. Communication &amp; Coordination:</h2><ul>
<li>Act as a liaison between the Chairperson and internal/external stakeholders.</li>
<li>Draft and proofread letters, reports, and official documents.</li>
<li>Coordinate with senior leadership and department heads to ensure smooth information flow.</li>
</ul><h2>3. Travel &amp; Logistics Management:</h2><ul>
<li>Plan and organize domestic and international travel itineraries.</li>
<li>Manage travel documentation, accommodation, and logistics.</li>
</ul><h2>4. Office &amp; Project Management:</h2><ul>
<li>Maintain the Chairperson’s office systems, databases, and confidential records.</li>
<li>Support the Chairperson in project follow-ups, deadlines, and deliverables.</li>
<li>Handle special assignments, research, and reports as directed.</li>
</ul><h2>5. Procurement &amp; Event Management:</h2><ul>
<li>Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office</li>
<li>Manage events at the office/site or any celebrations or property launchs</li>
</ul><h2>6. Confidentiality &amp; Professionalism:</h2><ul>
<li>Manage sensitive information with absolute discretion.</li>
<li>Represent the Chairperson’s office with professionalism, diplomacy, and integrity.</li>
</ul><h3><strong>Key Skills &amp; Competencies:</strong></h3><ul>
<li>Strong organizational and multitasking abilities.</li>
<li>Excellent written and verbal communication skills.</li>
<li>High level of discretion, integrity, and emotional intelligence.</li>
<li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li>
<li>Strong interpersonal and stakeholder management skills.</li>
<li>Ability to work under pressure and meet tight deadlines.</li>
</ul><h2>Requirements</h2><h3><strong>Qualifications &amp; Experience:</strong></h3><ul>
<li>min 1 year of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.</li>
<li>Experience in managing complex schedules, international travel, and high-level correspondence.</li>
<li>Great command over English and Hindi.</li>
<li>UAE experience is a must</li>
<li>Female Preferred</li>
</ul>