HR Admin and Payroll Specialist

<ul>
<li>Manage end-to-end HR administration and payroll processes.</li>
<li>Independently calculate and process payroll, including statutory contributions, taxes, employee benefits, deductions, and other payments for employees and contractors (employment contracts, civil law contracts, and B2B agreements).</li>
<li>Manage employee working time records, including overtime, absences, and annual leave.</li>
<li>Independently maintain payroll documentation for all employees and contractors.</li>
<li>Prepare internal and external reports for relevant authorities, including ZUS, PIT, PPK, GUS, and PFRON.</li>
<li>Independently maintain HR documentation, including employee personnel files.</li>
<li>Prepare employment contracts, civil law contracts, amendments, and other documents related to the commencement and termination of employment and contractual relationships.</li>
<li>Monitor mandatory employee medical examinations and ensure their validity and compliance with legal requirements.</li>
<li>Prepare and submit declarations and reports to the State Fund for the Rehabilitation of Disabled Persons (PFRON).</li>
<li>Prepare and submit social security declarations, settlement documents, and reports to the Social Insurance Institution (ZUS).</li>
<li>Prepare and submit tax declarations to the relevant Tax Office.</li>
<li>Verify, maintain, and archive documentation related to social security settlements.</li>
<li>Administer and process employee benefits.</li>
<li>Cooperate with enforcement authorities regarding employee wage garnishments.</li>
<li>Provide employees with information on social security contributions, insurance, and other benefits, and assist them with pension and disability benefit applications.</li>
<li>Cooperate with the external accounting team on employee and contractor settlements, financial reporting, and payroll account reconciliations.</li>
<li>Monitor changes in labor law, social security regulations, payroll legislation, and other relevant legal requirements to ensure timely compliance with company obligations.</li>
<li>Cooperate with Occupational Health and Safety (OHS) and Fire Safety specialists.</li>
</ul><h2>Requirements</h2><ul>
<li>Very good knowledge of Polish labor law and payroll regulations, including payroll processing for employment contracts, civil law contracts, and B2B agreements.</li>
<li>At least 5 years of experience in independently managing payroll processes.</li>
<li>Good command of English, enabling effective and confident communication.</li>
<li>Proficiency in ERP systems and Microsoft Office applications.</li>
<li>Strong sense of responsibility, reliability, and accountability.</li>
<li>High level of accuracy and attention to detail.</li>
<li>Excellent organizational and time management skills.</li>
<li>A service-oriented mindset and a strong understanding of the HR and Payroll department's role in supporting employees and the organization.</li>
</ul><h2>Benefits</h2><ul>
<li>Stable employment under an employment contract.</li>
<li>Hybrid working model.</li>
<li>Flexible working hours.</li>
<li>Access to a flexible employee benefits platform.</li>
<li>Opportunities for professional growth, development, and further training.</li>
<li>Group life insurance.</li>
<li>Private medical care.</li>
<li>Additional days off.</li>
</ul>