Estate Administrator

<h2>Key Responsibilities</h2><h2>Employee Administration</h2><ul>
<li>Provide general administrative support throughout the employee lifecycle, from onboarding to offboarding, ensuring all required documentation, including contracts and right-to-work checks, is completed and filed.</li>
<li>Maintain accurate and up-to-date employee records in Planday, ensuring compliance with GDPR and right-to-work regulations.</li>
<li>Respond to routine employee queries regarding payroll, holidays and benefits, referring more complex matters to the COO or appropriate manager.</li>
<li>Assist with the administration of employee benefits, including pensions and other applicable schemes, ensuring records and enrolment information are kept up to date.</li>
</ul><h2>Payroll &amp; Attendance</h2><ul>
<li>Monitor and maintain employee attendance records in Planday, ensuring shift data, absences and holidays are accurately recorded.</li>
<li>Work with department heads to verify and resolve any discrepancies in recorded working hours before payroll submission.</li>
<li>Assist with preparing and checking payroll information from Planday, including hours worked, overtime, absences and leave adjustments, for review and processing.</li>
<li>Support the payroll timetable by collecting information from department managers and liaising with the management accountant as directed.</li>
</ul><h2>Recruitment Support</h2><ul>
<li>Support the team with recruitment administration, including organising candidate documentation, scheduling interviews and preparing offer letters and contracts as directed.</li>
<li>Assist Heads of Department with recruitment for departmental roles, including posting job adverts, managing applications via Workable, and coordinating interview logistics where required.</li>
<li>Maintain and update Workable, ensuring job postings, candidate records, and recruitment workflows are accurate and up to date.</li>
<li>Ensure new starters have completed all necessary documentation (e.g. right-to-work checks, contracts).</li>
<li>Work with Heads of Department to coordinate smooth inductions, including setting up new employees in Planday and providing essential HR materials (e.g. policies, name badges).</li>
</ul><h2>Operational HR Support</h2><ul>
<li>Ensure company policies on attendance, dress code, and conduct are clearly documented, up to date, and effectively communicated to employees.</li>
<li>Provide general administrative support to the COO and Heads of Department in communicating and implementing policies consistently across all teams.</li>
<li>Maintain HR documentation, including employment letters, policies, handbooks and procedural records, and coordinate updates as directed by the COO.</li>
<li>Assist with HR reporting, including absenteeism, holiday balances, and workforce data, to support management decision-making.</li>
</ul><h2>General Estate Administration</h2><ul>
<li>Maintain a structured tracking system for estate licences, insurance policies, and compliance records, ensuring timely renewals and adherence to regulations.</li>
<li>Ensure accurate record-keeping of essential compliance checks, such as food safety, health &amp; safety audits, and operational certifications.</li>
<li>Liaise with department heads to keep them informed of upcoming renewals and compliance deadlines, providing administrative support as needed.</li>
<li>Handle straightforward administrative tasks related to estate operations, while operational matters are managed by the relevant departments.</li>
</ul><h2>Requirements</h2><ul>
<li>Previous HR experience and strong general administration experience.</li>
<li>Ability to work at fast pace, manage changing priorities and deliver accurate work within deadlines.</li>
<li>A proactive approach, anticipating requirements, taking ownership of tasks and following them through to completion without constant supervision.</li>
<li>Prefer experience supporting recruitment, onboarding, employee records and payroll preparation.</li>
<li>Excellent organisation and attention to detail, with the confidence to chase outstanding information and keep managers on track.</li>
<li>Professional communication skills and discretion when handling confidential information.</li>
<li>Strong Microsoft Office skills, particularly Excel, Word and Outlook, and confidence learning new systems. Experience with Planday or Workable would be an advantage.</li>
</ul><h2>Benefits</h2><ul>
<li>Pension Plans</li>
<li>Access to golf facilities</li>
<li>Staff discount on leisure membership</li>
<li>Staff discounts on retail and food &amp; beverage</li>
<li>Opportunities for training and development</li>
</ul>