Executive Secretary

<ul>
<li>Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard</li>
<li>Review all incoming mail and prioritise it before forwarding to the General Manager</li>
<li>Act on routine standardised correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures</li>
<li>Co-ordinate and follow up with internal departments on behalf of the General Manager</li>
<li>Compose letters on behalf of the General Manager</li>
<li>Ensure all correspondence is filed in a methodical systematic basis</li>
<li>Attend meetings, record and distribute the minutes and follows up on action items</li>
<li>Handle all telephone calls and appointments for the General Manager, screen and prioritise calls as necessary</li>
<li>Maintain a database of contacts, which may be required by the General Manager</li>
<li>Organise travel and external business trips on behalf of the General Manager</li>
<li>Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment</li>
<li>Comply with the hotel environmental, health and safety policies and procedures</li>
</ul>