Facilities Executive

<h2>Facilities Management</h2><ul>
<li>Provide support to ensure a clean and safe environment for all SPD premises in compliance to all authorities’ guidelines such as BCA, NEA, SCDF, WSH etc.</li>
<li>Main point of contact and manage all outsourced facilities management service vendors to ensure full compliance to the contract scope and requirement and review all vendors’ performance yearly</li>
<li>Assist the team in planning for emergency response plan including fire safety management, pandemic plan and etc</li>
</ul><h2>Transport Management</h2><ul><li>Assist in supporting daily transport operations of SPD’s vehicles and outsourced vendors</li></ul><h2>Project Management</h2><ul>
<li>Provide support to the project team for new renovation and upgrading works.</li>
<li>Coordinate with internal stakeholders and vendors to ensure all communications and safety aspects comply.</li>
</ul><h2>Administrative Functions</h2><ul>
<li>Perform sourcing, evaluation of quotations and seek approval for purchases.</li>
<li>Undertake purchase arrangements to ensure value for money purchases for the benefit of the organisation and clients</li>
<li>Prepare/update and file documentations such as contracts, service requests, certifications, insurance, financial records (e.g. invoices, billing, etc.) etc. required for the operations and meeting funding/audit requirements</li>
<li>Coordinate and support the renewal of contracts and agreements required for the operations</li>
</ul><h2>Other Activities</h2><ul>
<li>Provide logistic support to other stakeholders for SPD events and activities e.g. Board Meeting, Committee Meeting, Managers’ Meeting etc</li>
<li>Support all administrative works such as managing card access, printing and phone line management, etc</li>
<li>Other administrative duties as assigned</li>
</ul><h2>Requirements</h2><ul>
<li>Minimum Diploma in any discipline</li>
<li>Interest in working within the Social Service sector</li>
<li>Proficient in Microsoft Office 365 (Outlook/SharePoint/Words/Excel/Powerpoint) preferred</li>
<li>Possession of own transport will be an advantage</li>
<li>Proactive, meticulous, possess good communication and interpersonal skills, and a good team player</li>
</ul>