Accountabilities:
Recruitment Data Management:Maintain accurate and complete candidate, job, and recruitment records within the applicant tracking system (ATS), regularly reviewing information to ensure data integrity and consistency.
Reporting and Analytics:Create, update, and maintain recurring and ad hoc recruitment reports to track key hiring metrics, provide operational insights, and support informed decision-making by talent acquisition teams and business stakeholders.
Data Auditing and Quality Control:Conduct regular data audits, identify discrepancies or missing information, coordinate necessary corrections, and follow up on outstanding issues until they are resolved.
ATS Administration:Support the administration and maintenance of the recruitment platform, including job postings, openings, templates, application forms, workflows, and other system configurations.
Recruitment Process Management:Help develop, maintain, and document standardized recruitment processes and workflows, ensuring that recruiters and hiring teams follow established procedures consistently.
Stakeholder Collaboration:Partner with recruiters, hiring managers, and cross-functional teams to ensure required recruitment information is captured accurately and on time, supporting smooth execution throughout the hiring lifecycle.
System Testing and Implementation:Assist with testing and implementing system enhancements, workflow changes, and new recruitment processes to ensure functionality, accuracy, and operational readiness.
Continuous Improvement:Identify opportunities to improve recruitment data quality, streamline administrative processes, reduce inefficiencies, and enhance the overall effectiveness of talent acquisition operations.
Interview Scheduling Support:Provide interview coordination and scheduling assistance when required, based on team workload and operational coverage needs.
Project and Program Support:Contribute to recruitment-related projects, talent acquisition programs, and cross-functional initiatives that support business growth and operational excellence.
Global Team Coordination:Maintain effective communication with US-based colleagues and other stakeholders, ensuring timely follow-ups, accurate information sharing, and continuity of recruiting operations across time zones.Requirements:
Professional Experience:2–3 years of experience in talent acquisition operations, recruiting operations, HR operations, or a similar administrative or operational role.
Applicant Tracking Systems:Hands-on experience using an applicant tracking system, including maintaining recruitment data, supporting workflows, and ensuring data accuracy. Experience with Ashby is strongly preferred.
Recruitment Reporting:Experience creating and maintaining recruitment reports, tracking key performance indicators, and working with hiring data to support operational decisions.
Technical Proficiency:Strong working knowledge of Microsoft Office applications, particularly Excel, Outlook, and Teams, with the ability to manage data, prepare reports, and coordinate effectively with stakeholders.
Attention to Detail:A high level of accuracy and a disciplined approach to reviewing, validating, and double-checking information to maintain reliable recruitment records.
Organizational Skills:Excellent time management and organizational abilities, with the capacity to manage multiple priorities, meet deadlines, and maintain consistent quality in a fast-paced environment.
Communication Skills:Strong written and verbal communication skills, supported by professionalism, accountability, and the ability to collaborate effectively with recruiters, hiring managers, and other stakeholders.
Problem-Solving Ability:A proactive approach to identifying inconsistencies, investigating issues, following up on outstanding tasks, and taking ownership of resolutions.
Adaptability:The ability to navigate ambiguity, learn new systems quickly, and bring structure to evolving workflows, processes, and priorities.
Cross-Cultural Collaboration:Comfort working with US-based teams and global stakeholders across different time zones, with a willingness to maintain an ongoing evening or overnight schedule aligned with US business hours.
Process Improvement Mindset:An interest in identifying opportunities to enhance data quality, improve operational consistency, and make recruitment processes more efficient.Benefits:
Remote Work:Fully remote work arrangements from India, offering flexibility in your working environment.
Comprehensive Employee Benefits:Full-time employment benefits include medical, dental, and vision insurance.
Retirement Benefits:Access to a 401(k) retirement savings plan with an employer matching contribution, subject to applicable plan terms.
Paid Time Off:Paid leave to support personal needs, rest, and work-life balance.
Professional Development:Opportunities to expand your expertise in talent acquisition operations, recruitment systems, reporting, and HR technology.
Collaborative Work Environment:Work alongside recruiters, hiring teams, and cross-functional colleagues in an inclusive, team-oriented culture.
Meaningful Responsibilities:Contribute directly to recruitment efficiency, data quality, and the hiring experience across US business teams.
Continuous Improvement Opportunities:Gain practical experience supporting system enhancements, process optimization, and operational projects.
Global Exposure:Develop experience collaborating with international stakeholders and supporting recruitment operations across different time zones.
Growth and Mentorship:Benefit from a professional environment that values accountability, teamwork, leadership, excellence, and ongoing learning.
Predictable Team Coverage:Work within an established schedule aligned with US business hours, with exact start and end times determined by team coverage needs.Important scheduling note:This position requires a consistent evening or overnight schedule in India to support US teams, with coverage extending to at least 2:00 PM Pacific Time / 5:00 PM Eastern Time. This corresponds to approximately 2:30 AM IST during US daylight saving time and 3:30 AM IST during US standard time. The exact schedule will depend on operational requirements.