Project Accounting & Contracts Administration Manager

Accountabilities

• Project accounting and financial management:Oversee financial activities across multiple active projects and client contracts, establishing and maintaining project budgets, billing structures, cost codes, and financial reporting processes.

• Budget and cost control:Monitor project expenditures, labor utilization, overhead allocations, and budget-to-actual performance to maintain financial accuracy and support effective project management.

• Profitability analysis:Evaluate project margins, cost trends, and financial performance, providing actionable recommendations to improve profitability and resource utilization.

• Contract administration and compliance:Review client contracts and statements of work to understand billing terms, deliverables, revenue recognition requirements, financial obligations, and potential contractual risks.

• Contract monitoring:Track contract values, funding limits, amendments, and change orders, ensuring that project execution remains aligned with approved contractual terms and financial objectives.

• Client billing and invoicing:Oversee timely and accurate invoicing across different contract structures, validate supporting documentation, and ensure compliance with client-specific billing requirements.

• Revenue and receivables management:Monitor work-in-progress (WIP), unbilled revenue, accounts receivable, and revenue recognition, while supporting project forecasting and resolving billing discrepancies or client inquiries.

• Financial reporting and analysis:Prepare monthly project financial reports, dashboards, and performance analyses covering margins, utilization, revenue forecasts, budget variances, and contract performance.

• Budgeting and strategic planning:Support annual budgets, financial forecasts, and business planning initiatives, delivering meaningful financial insights to finance and operational leadership.

• Project manager support:Act as the primary financial resource for project managers, advising them on financial processes, billing requirements, contract interpretation, and risk mitigation.

• Process improvement and internal controls:Recommend improvements to project accounting procedures, contract administration practices, reporting workflows, and internal controls to strengthen operational efficiency.

• Cross-functional collaboration:Work closely with project managers, operations, and senior leadership to resolve financial issues, maintain contract compliance, and support strategic initiatives.

• Remote collaboration:Maintain availability for meetings, client interactions, and team collaboration during California business hours.

Requirements:

• Education:Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Project accounting experience:At least 5 years of experience in project accounting, including financial oversight of multiple projects and client engagements.

• Contract administration experience:At least 3 years of experience reviewing, administering, and managing the financial requirements of client contracts in a project-based environment.

• Technical accounting knowledge:Strong understanding of project accounting, contract administration, revenue recognition, client billing, financial reporting, and financial analysis.

• Contract interpretation:Ability to interpret statements of work, billing terms, contract amendments, funding limits, and other financial obligations to identify risks and ensure compliance.

• Financial analysis:Demonstrated ability to analyze budgets, project costs, profitability, labor utilization, revenue forecasts, and financial variances.

• Reporting and spreadsheet skills:Advanced proficiency in Microsoft Excel and financial reporting tools, with the ability to develop clear, accurate, and actionable reports.

• ERP systems:Experience with Deltek, Ajera, NetSuite, Sage Intacct, Microsoft Dynamics, or comparable enterprise resource planning systems is preferred.

• Industry experience:Experience in real estate, right-of-way services, engineering, consulting, infrastructure, or other professional services environments is an advantage.

• Government and infrastructure projects:Familiarity with projects involving government agencies, utilities, transportation, or infrastructure is desirable.

• Professional credentials:CPA, CMA, MBA, or a similar professional qualification is preferred.

• Analytical and problem-solving abilities:Strong attention to detail and the ability to identify discrepancies, assess financial risks, and develop practical solutions.

• Organization and prioritization:Ability to manage multiple projects, competing priorities, and strict deadlines in a fast-paced environment.

• Communication and collaboration:Strong written and verbal communication skills, with the ability to explain financial information clearly and build effective working relationships with project managers and senior leaders.

• Remote work readiness:Ability to work independently in a remote environment while maintaining a schedule aligned with Pacific Time business hours.

Benefits:

• Salary range:Annual compensation of$90,000–$120,000, as listed in the job posting. The currency and specific factors determining the final offer are not stated.

• Remote work:Fully remote work arrangement, with working hours aligned to California's Pacific Time zone.

• Full-time employment:A full-time position within the finance function of a growing consulting organization.

• Supportive workplace culture:An environment focused on employee well-being, collaboration, and strong client relationships.

• Professional growth:Opportunities for continued learning, professional development, and career growth.

• Inclusive environment:A workplace that values innovation, diverse perspectives, and collaboration.

• Meaningful business impact:The opportunity to influence project profitability, strengthen financial controls, improve contract compliance, and support strategic business decisions.