Real Estate Investment Research & Administrative Virtual Assistant

Accountabilities

• Research probate properties and other potential real estate acquisition opportunities aligned with established investment criteria.

• Identify properties that may be suitable for wholesale, fix-and-flip, or fix-and-rent investment strategies.

• Use PropStream, Stack, and similar property research platforms to gather ownership information, property details, addresses, and relevant public records.

• Cross-check information across multiple sources and flag properties that meet predefined acquisition criteria.

• Enter, update, clean, and organize property and owner information in Microsoft Excel or Google Sheets.

• Review imported or scraped lead lists, remove duplicate and incomplete records, and maintain consistent data formatting.

• Track research progress, completed tasks, outreach activity, and upcoming follow-up dates.

• Prepare and send approved letters using OpenLetter Connect and established communication templates.

• Maintain accurate records of direct-mail and email outreach campaigns.

• Support recurring administrative, business support, and executive-assistant tasks, including occasional phone calls when required.

• Use AI productivity tools and approved data-scraping methods to improve research efficiency and streamline workflows.

• Follow documented standard operating procedures, meet agreed deadlines, and escalate unclear property or ownership information rather than making assumptions.

• Deliver accurate, organized, and professional work in accordance with the agreed scope of services and independent contractor agreement.

Requirements:

• Previous experience in executive assistance, administrative support, online research, or data management is required.

• Strong proficiency in Microsoft Excel and/or Google Sheets, including organizing, cleaning, and maintaining structured datasets.

• Excellent attention to detail and the ability to identify inconsistencies, duplicates, and missing information.

• Strong online research skills and the ability to verify information using multiple sources.

• Experience with data scraping or extracting information from approved online sources is strongly preferred.

• Familiarity with AI productivity tools and a willingness to use technology to improve efficiency.

• Strong written and spoken English, with native or near-native English communication skills required.

• Clear and professional phone communication skills for occasional calls.

• Ability to work independently using templates, documented procedures, and established workflows.

• Reliability, organization, and patience when handling repetitive, process-driven tasks.

• Comfort learning real estate investment terminology and property research processes after onboarding.

• Experience with PropStream, Stack, or similar property-data platforms is an advantage.

• Familiarity with OpenLetter Connect or other direct-mail platforms is a plus.

• Previous experience in real estate or construction is beneficial but not required.

• Availability for approximately 10 hours per week, Monday through Friday, during evening Eastern Time hours, with the exact schedule to be agreed upon.

• Ability to work remotely as an independent contractor under a Master Services Agreement and Statement of Work.

Benefits:

• Competitive contractor rates.

• Weekly payments according to the terms of the engagement.

• Free training and opportunities for professional upskilling.

• Ongoing support and guidance throughout the engagement.

• Access to a supportive professional community.

• Opportunities to explore other available contractor roles.

• Remote work arrangement with a defined scope of services and agreed working hours.

• Opportunity to develop practical skills in real estate investment research, data management, online research platforms, and AI-assisted workflows.