Sales Admin Executive - Mandarin Speaking

<h2>Responsibilities:</h2><ul>
<li>Reports to Sales Admin Manager.</li>
<li>Assist in email correspondences i.e. reply when required to, depending on urgency/follow up on email content requirement such as product inquiries and etc.</li>
<li>Handle incoming phone call inquiries, refer caller to respective personnel if necessary.</li>
<li>Ensure data accuracy in server/system including product name, serial numbers and individual selling price.</li>
<li>Provides day-to-day administrative support.</li>
<li>Arrange and organize appointments for both internal or external meetings.</li>
<li>Arrange and coordinate monthly sales meeting’s requirement i.e. booking of conference room and its amenities. minutes of meeting and thereafter, distributing minutes of meeting for further actions and follow up.</li>
<li>Flight and hotel bookings arrangements.</li>
<li>Arrange and coordinate offsite meetings, conferences and other events when necessary.</li>
<li>Prepare and compile profile/product presentations, necessary handouts/documents for proposals/ tender.</li>
<li>Conducts research and stay up to date on the latest info on industry and products.</li>
<li>Review/restructure department’s organization chart to ensure proper communication channel as and when required.</li>
<li>Assist in preparing expenses claims for submission and follow up on approval.</li>
<li>Ensure team members adhere to their tasks/requirements assigned by SSM and SPM</li>
<li>Monthly sales report and sales update submission.</li>
<li>Keeps track of sales targets.</li>
<li>Maintain and update customers’ info and sales record regularly.</li>
<li>Communicate customers’ feedback/complaints if any.</li>
<li>Perform ad-hoc duties as and when required.</li>
<li>Able to manage the team when Sales Admin Manager not around.</li>
</ul><h2>Requirements</h2><ul>
<li>Candidate must possess at least Diploma or equivalent.</li>
<li>Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);</li>
<li>Mandarin speaking / Reading / Writing - MANDATORY</li>
<li>Well verse in SAP system - Added advantage</li>
</ul>