Change Order Manager

<h3>Accountabilities</h3><li>
<strong>Change Order Development:</strong>Lead the preparation and coordination of change order budgets in collaboration with project management teams, financial analysts, functional leads, and other relevant stakeholders.</li><li>
<strong>Budget Analysis and Validation:</strong>Review changes in project assumptions, identify information gaps and discrepancies, and translate evolving requirements into accurate and comprehensive financial estimates.</li><li>
<strong>Financial Impact Assessment:</strong>Evaluate how changes in scope, resources, timelines, countries, clinical sites, and patient numbers affect project costs and contractual commitments.</li><li>
<strong>Client-Ready Documentation:</strong>Draft, edit, and customize change order documents to clearly communicate revised assumptions, budget summaries, resource adjustments, and additional financial requirements.</li><li>
<strong>Financial Accuracy and Quality Control:</strong>Validate financial formulas, review calculations, conduct cross-checks, and perform reasonableness testing to ensure the accuracy and integrity of all change order budgets.</li><li>
<strong>Stakeholder Coordination:</strong>Maintain effective communication with internal teams and external stakeholders to facilitate timely information exchange and ensure deliverables meet quality and deadline expectations.</li><li>
<strong>Change Order Alignment Meetings:</strong>Schedule and lead alignment calls with project teams to review proposed changes, resolve discrepancies, and ensure agreement on scope and financial implications.</li><li>
<strong>Vendor and Partner Coordination:</strong>Incorporate vendor and partner change orders into the overall documentation when applicable, ensuring completeness, consistency, and accurate financial representation.</li><li>
<strong>Tracking and Documentation:</strong>Maintain organized records of change order requests, supporting documentation, and budget revisions to facilitate transparency and ongoing project oversight.</li><li>
<strong>Continuous Improvement:</strong>Contribute to improving change order preparation practices, financial controls, and documentation standards while supporting multiple assignments across the organization.</li><h2>Requirements</h2><li>
<strong>Education:</strong>Bachelor's degree or equivalent qualification in Science, Finance, Accounting, Business, or a related field. An MBA is preferred.</li><li>
<strong>Relevant Experience:</strong>At least five years of experience preparing proposals and/or change orders using Excel-based costing tools, including the preparation of change order and contract documentation.</li><li>
<strong>Financial and Budgeting Expertise:</strong>Strong understanding of project budgets, financial analysis, costing methodologies, and the financial implications of changes in project assumptions.</li><li>
<strong>Advanced Excel Skills:</strong>Excellent proficiency in Microsoft Excel, including complex formulas, financial calculations, data validation, and quality-control techniques. Familiarity with other Microsoft Office applications is also expected.</li><li>
<strong>Clinical Research Knowledge:</strong>Understanding of project lifecycles and how changes in scope, resources, and operational assumptions influence budgets at different stages of a clinical trial. Experience in the Contract Research Organization (CRO) industry is preferred.</li><li>
<strong>Attention to Detail:</strong>Exceptional accuracy and diligence when reviewing financial calculations, contractual documentation, budget assumptions, and supporting information.</li><li>
<strong>Communication Skills:</strong>Strong written and verbal communication abilities, with the confidence to coordinate discussions, explain financial changes, and build productive relationships with colleagues and stakeholders.</li><li>
<strong>Organization and Multitasking:</strong>Ability to manage multiple assignments with varying priorities while maintaining accuracy, meeting deadlines, and adapting to changing requirements.</li><li>
<strong>Problem-Solving and Analytical Thinking:</strong>Strong analytical judgment and the ability to identify discrepancies, investigate issues, and develop practical solutions.</li><li>
<strong>Collaboration and Independence:</strong>A self-motivated professional who can work independently, plan effectively, and contribute positively to a cross-functional team.</li><li>
<strong>Adaptability and Initiative:</strong>High energy, enthusiasm, and a commitment to exceeding expectations, learning quickly, and supporting continuous improvement.</li><li>
<strong>Travel and Work Authorization:</strong>Travel requirements are minimal. Candidates must be legally authorized to work in their country of employment without employer-sponsored immigration support.</li><h2>Benefits</h2><li>
<strong>Professional Development:</strong>Opportunities to expand your expertise in financial analysis, project costing, and clinical research operations.</li><li>
<strong>Collaborative Environment:</strong>Work with multidisciplinary teams, including project managers, financial analysts, and functional specialists.</li><li>
<strong>Meaningful Work:</strong>Contribute to clinical research projects by supporting accurate financial planning, transparent change management, and effective project delivery.</li><li>
<strong>Career Growth:</strong>Opportunities to strengthen your financial and project management capabilities within a specialized clinical research environment.</li><li>
<strong>International Collaboration:</strong>Exposure to cross-functional stakeholders and complex project requirements across different markets.</li><li>
<strong>Work Environment:</strong>Remote opportunities are available in Brazil, Colombia, and Mexico, subject to the applicable employment arrangements.</li><li>
<strong>Compensation:</strong>Salary details and additional benefits were not specified in the original job description and can be clarified during the recruitment process.</li>