Chief of Staff

Accountabilities:

The Chief of Staff will oversee day-to-day personal and lifestyle coordination, ensuring consistent organization and seamless support across multiple residences. Key responsibilities include:

• Manage an extensive and frequently changing personal calendar, including appointments, meetings, social engagements, and philanthropic commitments.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
• Proactively manage last-minute travel changes, cancellations, and scheduling conflicts.
• Coordinate personal appointments, medical scheduling, follow-ups, and daily administrative requirements.
• Organize social engagements, cultural activities, museum-related commitments, and special events.
• Serve as the central point of contact between the principal, household staff, vendors, and other relevant stakeholders.
• Coordinate activities across residences in New York City, the Hamptons, South Florida, and London, ensuring effective communication and continuity.
• Work closely with established House Managers and household teams without directly managing the properties.
• Assist with household staffing schedules, coverage arrangements, and personnel coordination when needed.
• Monitor household requirements, arrange replenishment of personal and household items, and ensure residences are prepared for the principal's arrival.
• Research and coordinate special projects, personal requests, travel experiences, and lifestyle services.
• Maintain accurate and organized records, schedules, reservations, and important personal information.
• Anticipate the principal's needs, identify potential challenges, and implement solutions proactively.
• Attend in-person meetings and travel domestically or internationally as required for household matters and special projects.

Requirements:

The ideal candidate will have substantial experience in private service and a proven ability to support high-net-worth individuals or families with complex lifestyles. Exceptional discretion, reliability, adaptability, and independent judgment are essential. Candidates should demonstrate the following qualifications:

• Legal authorization to work in the United States.
• Significant experience as a Personal Assistant or Executive Personal Assistant.
• Previous experience supporting ultra-high-net-worth (UHNW) individuals or families with demanding personal and lifestyle requirements.
• Exceptional calendar management, scheduling, planning, and organizational skills.
• Extensive experience coordinating domestic and international travel, including complex itineraries and last-minute changes.
• A strong understanding of professional private service standards and personalized client support.
• Excellent written and verbal communication skills.
• A high degree of discretion, trustworthiness, professionalism, and resourcefulness.
• The ability to work independently, manage competing priorities, and remain organized in a constantly changing environment.
• Strong problem-solving skills and exceptional attention to detail.
• Experience coordinating with established household teams, House Managers, vendors, and external service providers.
• Flexibility and adaptability to accommodate schedule changes and time-sensitive requests.
• Willingness and ability to travel domestically and internationally when required.
• Ideally based in New York City, with availability for regular in-person meetings and occasional visits to other residences.
• A polished, personable demeanor and a proactive, service-oriented approach.
• Strong professional references and a demonstrated history of successful private service experience.

Benefits:

• Competitive salary based on experience and qualifications.
• Paid time off.
• Medical benefits.
• Primarily remote working arrangement, with scheduled in-person meetings and residence visits.
• Opportunity to support an international lifestyle across multiple residences and locations.
• Immediate start available for the right candidate.