Executive Administrator - Growth

<h3>Accountabilities</h3><li>Provide comprehensive administrative support to multiple executive and senior leaders, ensuring that daily priorities and complex requests are handled efficiently and professionally.</li><li>Manage executive calendars, schedule meetings, resolve scheduling conflicts, coordinate invitations, and proactively anticipate upcoming commitments and deadlines.</li><li>Organize meetings and corporate events, including preparing agendas, recording and distributing minutes, coordinating participant responses, arranging venues, and managing travel and registration logistics.</li><li>Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and dining reservations, while ensuring itineraries align with executive preferences.</li><li>Prepare, proofread, format, and distribute presentations, reports, correspondence, and other business documents using established templates and standards.</li><li>Manage executive correspondence, emails, mail, packages, and action items, ensuring requests are directed to the appropriate teams and followed through to completion.</li><li>Process expense reports and invoices accurately and on time, ensuring compliance with internal accounting and billing policies.</li><li>Support committees and enterprise-wide initiatives by maintaining corporate records, documenting decisions, tracking action items, and coordinating administrative deliverables.</li><li>Coordinate executive onboarding with Human Resources and other internal teams, ensuring equipment, system access, corporate credit cards, facilities access, and introductory meetings are arranged.</li><li>Maintain strict confidentiality when handling sensitive business information, executive communications, personnel matters, and corporate documentation.</li><li>Establish effective prioritization systems to distinguish urgent matters from routine requests, independently resolve issues, and delegate or redirect tasks when appropriate.</li><li>Collaborate professionally with employees at all levels, business partners, vendors, consultants, and external stakeholders while maintaining strong working relationships.</li><li>Provide backup administrative support to other executive administrators during absences, business travel, or periods of increased workload.</li><li>Identify opportunities to improve administrative processes, document recommended changes, coordinate implementation, and evaluate their effectiveness.</li><li>Participate in virtual and in-person meetings and events as required, including occasional travel and support outside standard business hours for urgent requests.</li><h2>Requirements</h2><li>An associate degree or at least five years of relevant administrative or operational support experience for managers, directors, or executives. A bachelor's degree is preferred.</li><li>At least three years of experience as an Executive Assistant, or five or more years as an Administrative Assistant, or an equivalent combination of relevant experience.</li><li>Experience supporting a sales organization is highly preferred.</li><li>Advanced proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.</li><li>Excellent verbal and written communication skills, including the ability to draft, review, and manage executive-level correspondence and business communications.</li><li>Strong organizational and time-management skills, with the ability to coordinate multiple priorities, meet deadlines, and respond effectively to changing requirements.</li><li>Proven ability to exercise sound judgment, anticipate potential issues, solve problems independently, and complete assignments accurately with minimal supervision.</li><li>Excellent interpersonal skills and the ability to establish productive relationships with executives, colleagues, clients, vendors, and other stakeholders.</li><li>Demonstrated discretion and integrity when managing confidential information and sensitive business matters.</li><li>Flexibility, adaptability, and a proactive, service-oriented mindset, with the ability to perform effectively in a fast-paced, high-pressure environment.</li><li>Ability to work independently while contributing to a collaborative administrative team and supporting broader organizational objectives.</li><li>Willingness to respond to urgent requests outside regular working hours and travel occasionally for on-site or off-site meetings and events.</li><li>Availability to work remotely from within the United States. This position is not currently eligible for employment visa sponsorship.</li><h2>Benefits</h2><li>
<strong>Competitive annual salary:</strong>Posted range of $67,700–$104,900, with an anticipated hiring range generally between $67,700 and $86,300, depending on experience, skills, qualifications, and other business considerations.</li><li>
<strong>Remote-first work environment</strong>designed to support flexibility, collaboration, and work-life balance.</li><li>Medical insurance with telemedicine services.</li><li>Dental and vision coverage.</li><li>Basic and optional life insurance.</li><li>Paid time off (PTO) and 12 paid holidays.</li><li>Maternity, parental, and family care leave.</li><li>Company-paid disability insurance.</li><li>401(k) retirement plan with employer matching contributions.</li><li>Health Savings Account (HSA) with company contributions and Flexible Spending Account (FSA) options.</li><li>Supplemental insurance programs.</li><li>Employee Assistance Program (EAP) supporting mental health and overall well-being.</li><li>Wellness programs and community volunteer paid time off.</li><li>Tuition reimbursement to support continued education and professional development.</li><li>Opportunities to contribute to strategic initiatives, strengthen executive partnerships, and grow professionally within a collaborative and inclusive workplace.</li>