Vendor Support Administrator - Semiconductor

<h2>Monthly Billing and Forecasting</h2><ul>
<li>Assist in preparing and processing monthly billing for service requests and projects.</li>
<li>Work with project managers to forecast completed amounts and ensure alignment with budget projections.</li>
<li>Ensure all billing documentation is accurate, complete, and submitted on time.</li>
</ul><h2>Administrative and Financial Oversight</h2><ul>
<li>Monitor budgets related to service requests, ensuring expenditures stay within allocated limits.</li>
<li>Identify and resolve discrepancies in billing and forecasting in collaboration with internal stakeholders.</li>
<li>Maintain accurate records of service requests, project updates, and financial data for audit and reporting purposes.</li>
</ul><h2>Cross-Departmental Collaboration</h2><ul>
<li>Facilitate communication between Facilities Services and other departments to address service-related inquiries.</li>
<li>Ensure all stakeholders are informed of project timelines, budget status, and service outcomes.</li>
<li>Support project managers in preparing status reports and other documentation as required.</li>
</ul><h2>Requirements</h2><h2>Skills and Qualifications</h2><ul><li><strong>MUST have strong interpersonal and communication skills with experience handling vendor account discrepancies, reconciliation processes, and cross-functional coordination.</strong></li></ul><ul>
<li>Strong organizational and multitasking skills to manage multiple service requests simultaneously.</li>
<li>Detail-oriented with experience in billing, forecasting, and financial tracking.</li>
<li><strong>Proficient in project management and financial tools, as well as Microsoft Office Suite (Excel, Word)</strong></li>
<li>Excellent communication skills to foster collaboration with internal teams and external vendors.</li>
<li>Ability to adapt to a dynamic work environment and manage competing priorities.</li>
<li>Min 3 years of experiences.</li>
</ul><h2>COMPETENCIES:</h2><ul><li>Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.</li></ul><ul><li>Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.</li></ul><ul><li>Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.</li></ul><ul><li>Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.</li></ul><ul><li>Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.</li></ul><ul><li>Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.</li></ul><ul><li>Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.</li></ul><ul><li>Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.</li></ul><ul><li>Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.</li></ul><ul><li>Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.</li></ul><ul><li>Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.</li></ul><ul><li>Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.</li></ul><ul><li>Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.</li></ul><ul><li>Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.</li></ul><ul><li>Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Promotes a cooperative Safety Team environment culture of mutual support.</li></ul><ul><li>Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.</li></ul><ul><li>Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.</li></ul><ul><li>Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.</li></ul><h2>Benefits</h2><ul><ul>
<li>Health Care Plan (Medical, Dental &amp; Vision)</li>
<li>Life Insurance</li>
<li>Flexible Spending Accounts (FSA)</li>
<li>Disability Insurance</li>
<li>Paid Time Off</li>
<li>Training &amp; Development</li>
</ul></ul>