Project Support Analyst

<h3>Accountabilities</h3><li>
<strong>Contract Administration and Compliance:</strong>Support contract management activities across multiple projects, ensuring contractual obligations, documentation requirements, and internal policies and procedures are consistently followed.</li><li>
<strong>Financial and Cost Management:</strong>Assist with project cost and rate development, maintain accurate financial records, and support project teams in monitoring budgets and financial performance.</li><li>
<strong>Invoicing and Progress Reporting:</strong>Provide invoice preparation and processing support, assist with project progress reports, and help Project Managers maintain visibility into project status and financial information.</li><li>
<strong>Subcontract and Purchase Order Management:</strong>Support the processing and administration of subcontracts and purchase orders, ensuring relevant documentation is complete and properly maintained.</li><li>
<strong>Vendor and Subcontractor Payments:</strong>Code and process subcontractor and vendor invoices accurately, coordinate related documentation, and assist with billing and collections activities when required.</li><li>
<strong>Project Documentation:</strong>Maintain organized contractual, financial, and administrative project records, ensuring information remains current, accurate, and accessible to relevant stakeholders.</li><li>
<strong>Project Monitoring and Communication:</strong>Track project progress, provide timely updates to stakeholders, and proactively coordinate with Project Managers and team members to address outstanding tasks and support delivery milestones.</li><li>
<strong>Project Closeout:</strong>Assist with project completion and closeout procedures, verifying that required documentation, contractual obligations, and administrative activities are completed.</li><li>
<strong>Team Collaboration and Mentorship:</strong>Work closely with project teams to support day-to-day operations, share knowledge, and provide guidance to less experienced colleagues when appropriate.</li><li>
<strong>Additional Project Support:</strong>Adapt to changing project priorities and business needs, taking on additional assignments that contribute to efficient operations and overall project success.</li><h2>Requirements</h2><li>
<strong>Professional Experience:</strong>At least 2 years of experience in project support, project administration, or a related field.</li><li>
<strong>Education:</strong>A degree in Project Management, Accounting, Business Administration, or a related discipline, or equivalent professional experience.</li><li>
<strong>Contract Management Knowledge:</strong>Understanding of contract and subcontract administration procedures, compliance requirements, and supporting documentation.</li><li>
<strong>Financial Administration Skills:</strong>Experience or familiarity with invoicing, billing support, project financial records, cost and rate development, and progress reporting.</li><li>
<strong>Microsoft Office Proficiency:</strong>Strong proficiency in Microsoft Word, Excel, and Outlook, with working knowledge of PowerPoint.</li><li>
<strong>Project Management Tools:</strong>Familiarity with project scheduling software, project management information systems (PMIS), or tools such as Microsoft Project is an advantage. Experience with BST or similar platforms is also beneficial.</li><li>
<strong>Technical Aptitude:</strong>Ability to work confidently with internal and external computer systems, financial tools, project databases, and administrative software.</li><li>
<strong>Organization and Attention to Detail:</strong>Strong organizational skills and accuracy when handling financial information, contractual records, invoices, and multiple project-related deadlines.</li><li>
<strong>Communication and Collaboration:</strong>Ability to communicate clearly, provide timely updates, and work effectively with Project Managers, project teams, vendors, subcontractors, and other stakeholders.</li><li>
<strong>Analytical and Problem-Solving Skills:</strong>Ability to monitor project information, identify discrepancies, maintain reliable records, and support the resolution of administrative or financial issues.</li><li>
<strong>Adaptability and Initiative:</strong>A proactive, dependable approach to work, with the ability to manage competing priorities, work under moderate supervision, and adjust to evolving project requirements.</li><li>
<strong>Mentoring Ability:</strong>Willingness to share knowledge and support the development of less experienced team members when needed.</li><h2>Benefits</h2><li>
<strong>Competitive Hourly Compensation:</strong>Anticipated starting pay ranges from<strong>$28.30 to $45.70 per hour</strong>, depending on the applicable work location, skills, experience, and education.</li><li>
<strong>Health Coverage:</strong>Medical, dental, and vision insurance.</li><li>
<strong>Insurance Protection:</strong>Short-term and long-term disability insurance, life insurance, and long-term care insurance.</li><li>
<strong>Retirement Savings:</strong>401(k) retirement savings plan with an employer match.</li><li>
<strong>Paid Leave:</strong>Paid time off, paid holidays, and parental leave.</li><li>
<strong>Employee Assistance:</strong>Access to an Employee Assistance Program to support employee well-being.</li><li>
<strong>Performance Incentives:</strong>Eligibility for performance-based bonuses and employee referral bonuses.</li><li>
<strong>Professional Development:</strong>Tuition reimbursement and opportunities to expand project management, financial administration, and contract support expertise.</li><li>
<strong>Additional Benefits:</strong>Pet insurance and other benefits designed to support employees' health, financial security, and quality of life.</li><li>
<strong>Meaningful Project Exposure:</strong>Opportunity to contribute to environmental engineering and infrastructure projects that support communities, public agencies, and private industry.</li><li>
<strong>Collaborative Work Environment:</strong>Work with experienced professionals in a multidisciplinary setting that values quality, client service, innovation, and professional growth.</li>