Document Controller / Project Coordinator

<h3>Key Responsibilities</h3><ul>
<li>Establish and maintain an organized project document-control system.</li>
<li>Maintain records of drawings, specifications, submittals, approvals, correspondence, reports and other project documents.</li>
<li>Control the receipt, distribution, revision and filing of drawings and technical documents.</li>
<li>Ensure site teams are working from the latest approved drawings and revisions.</li>
<li>Maintain document registers and track outstanding submissions/approvals.</li>
<li>Coordinate documentation between Project Managers, Site Engineers, QA/QC, Procurement, subcontractors, consultants and clients.</li>
<li>Prepare and maintain project correspondence, letters, transmittals and supporting documentation.</li>
<li>Coordinate meeting schedules, invitations and meeting arrangements.</li>
<li>Prepare meeting agendas where required and assist with Minutes of Meeting (MOM).</li>
<li>Maintain action trackers and follow up responsible parties on outstanding meeting actions.</li>
<li>Support the project team in preparing weekly/monthly progress documentation.</li>
<li>Maintain records of RFIs, material submittals, method statements, inspection requests, NCRs and approvals, where applicable.</li>
<li>Coordinate material requirements with the site and Procurement teams.</li>
<li>Prepare/coordinate material requests and purchase-related documentation.</li>
<li>Follow up material orders, delivery status and outstanding requirements.</li>
<li>Maintain records of material approvals, purchase requests, delivery notes and related documentation.</li>
<li>Maintain subcontractor documentation and project-related records.</li>
<li>Assist in maintaining snagging/de-snagging trackers and project completion documentation.</li>
<li>Support preparation of handover documents, warranties, certificates and close-out records.</li>
<li>Maintain both electronic and physical project files in an organized manner.</li>
<li>Ensure confidentiality and proper control of sensitive project information.</li>
<li>Provide general project administration and coordination support to the Project/Site Manager.</li>
</ul>